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De-clutter your digital office in three steps to strengthen your cyber security

Beauceron Security Image

3 minute read

Kassia Clifford
Cluttered office desk
Beauceron Security Image

Learn how de-cluttering your digital office can help improve your cyber security. Sponsored article by Beauceron Security. 

Apps, the cloud and mobile phones at the office are part of what’s helped automate our work and increase our available time for everything else. They’ve also provided criminals with more entry points to your business’ private information – putting you and your company at risk. Not only will de-cluttering your office clear space in your mind to focus on what matters, it will also support your cyber security efforts.

These simple steps will set you and your business ahead of the pack and would even make Marie Kondo proud! Read on to learn how removing sensitive data from insecure places and reducing attack surfaces by deleting old accounts and cancelling unused subscriptions can have a big impact on your overall security.

1) Remove physical temptation

Have you stored a photo of your employees’ contact info on your phone? Are your passwords written on a post-it note above your computer? As someone who has led de-centralized teams, managed large portfolios and run my own business, I used to function like this too. A staff member calls in sick, an emergency office closure, an event cancelled last minute, no problem. I can easily contact my team to find a replacement or to let them know not to come in that day. Whether it’s entering statutory holiday hours into the payroll system when your bookkeeper is on holiday or sending a time sensitive document to a client while at the grocery store – I’m your gal. Preparing for what you can control, enables you to handle whatever comes your way over the course of a business day.

However, this sensitive data is easily compromised if your phone is stolen or your office broken into. PDFs on your desktop or hard copy files on their way to HR, with employee details are all big prizes for a cybercriminal. Just as your hard copy files should be secured under lock and key, your digital files should be secured by setting up a password manager and two factor authentication for all of your logins.

2) Delete old, out-of-use accounts 

Email and software accounts are a perfect point of entry for someone interested in committing identity theft. Personal and professional logins, passwords, financial data and contact information are easily accessible to a professional cybercriminal. These also pose a risk from ex-employees who may not be happy they’re transitioning out of the company. This may also be a requirement for GDPR Compliance.

Be sure to create a process for employee termination where access to all accounts is frozen and then deleted.

3) Cancel unused software subscriptions

If you were trialing a variety of programs during the procurement phase for your CRM or email marketing strategy, now’s the time to cancel anything you aren’t using.

Many companies will store your data and include you in their outreach. Let them know if you want to unsubscribe and limit the number of ways your information can be accessed from the outside.
 
Decluttering digitally is about being proactive with your privacy — it’s about paring down the amount of your company’s data that could fall into the wrong hands, putting you and your business at risk of cybercrime.

Beauceron Security Image
Beauceron Security Image

Organizing always gives me a sense of pride and security. Give yourself this same gift by setting up a free password manager and two factor authentication for your accounts and involving your human resources and communications staff in your efforts. Asking for help from your team shares the workload and increases everyone’s cyber security awareness, building a strong cyber security culture for your company.

To get the right information at the right time, contact the Beauceron Security Team at [email protected] or 1-877-516-9245.

Kassia Clifford is Beauceron Security’s Director of Marketing and has 15 years’ experience developing teams, creating roadmaps and leveraging technology to influence sales and service strategies. She has served as a mentor with Women in Communication and Technology, National Capital Region and is a founding committee member of Women Moving Forward Conference, Ottawa. Kassia lives and breathes with an entrepreneurial spirit and enjoys supporting small-medium business owners.

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